Care and mentorship pathways
Help people find a mentor, recovery support, classes, studies, or the next ministry contact.
Coordinate ministry pathways
without carrying it all
in your head.
The Beacon gives churches a public-facing way to organize care, mentorship, volunteer teams, event signups, trainings, and next steps for people who are ready to engage.
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Care Pathways
Help people find the right support.
groups
Volunteer Teams
Planned coordination for serving roles and schedules.
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Events & Trainings
Planned signups and next steps.
public
Public Pages
Events, signups, and volunteer openings.
Use cases
Built for the parts of church life that need a clear next step.
The Beacon is not trying to replace every church system. It gives care and ministry teams a focused place for people, forms, visibility, and follow-through.
Volunteer teams
Plan for recurring roles like setup, hospitality, meals, childcare support, cleanup, and ministry hosts.
Events and trainings
Publish signups for trainings, classes, serving days, meals, and ministry events.
Custom intake
Ask the right questions before someone joins a study, asks for support, or signs up to serve.
Public ministry pages
Give people a clear public place to see current opportunities and take the next step.
Mobile access
Native iOS and Android apps are planned for reminders, requests, updates, and schedule visibility.
Automated
scheduling
Set up a season.
The scheduler fills the rest.
Volunteer scheduling usually means a spreadsheet, a group text, and a lot of back-and-forth. The Beacon replaces that friction with a system that knows who is qualified, when they are available, and how often they want to serve — then fills a full season of slots automatically.
check Qualifications
check Blockouts
check Service preferences
check Auto-fill
check Automated reminders
calendar_month
Fall 2026
Active
Auto-fill
season
Sep
8 — Monday service
5
of 6 filled
Setup
Team
MR
JD
Filled
Food
Prep
TC
AS
Filled
Worship
KL
Filled
Lesson
Teacher
PW
Filled
Newcomer
Orientation
BT
Filled
Dishes
&
Cleanup
?
Needs
1
14 of 16 weeks
scheduled
87%
coverage
verified
Background Check
Verified · Expires Mar 2027
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Season-based planning
Create a season like "Fall 2026" or "Spring 2027," define recurring services and events, and generate every slot for the season in one step.
Your
seasons
calendar_month
Active
Fall 2026
Sep 1 – Nov 30 · 14 weeks
calendar_month
Draft
Spring 2027
Jan 6 – May 25 · 20 weeks
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Archived
Summer 2026
Jun 2 – Aug 24 · 12 weeks
verified
Qualifications
Track background checks, food safety certifications, ministry training completions, or any credential your church defines. The scheduler only places people who qualify.
Background Check
Food Safety
Ministry Training
add Custom type
event_busy
Blockouts & availability
Volunteers mark dates they are unavailable and set recurring availability windows. The scheduler respects every constraint so leaders never chase down conflicts.
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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Serving
Blocked
tune
Service preferences
Each person sets how often they want to serve — every week, every other week, twice a month, or as needed — along with per-week and per-month caps. The scheduler balances the load.
Preferred
frequency
Every
week
Every
other week
Twice
a month
As
needed
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One-click auto-fill
Run the auto-scheduler and it fills open slots across the season — weighing rotation history, reliability, load balance, and frequency alignment.
Scheduling weights
Rotation
40%
Load
balance
25%
Reliability
20%
Frequency
alignment
15%
calendar_today
Volunteer
schedule
2 days ago
Your schedule is published
You've been scheduled for Food Prep & Serving on Monday Service at Mon Sep 8 · 6:00 PM. Can you make it?
Accept
Decline
notifications_active
Volunteer
reminder
Just now
Reminder
Reminder: You're serving as Worship Team for Monday Service on Mon Sep 8 · 6:15 PM. See you there!
warning
Gap
alert
1 hour ago
Gap alert
We still need Dishes & Cleanup for Monday Service on Mon Sep 15 · 8:30 PM.
Open
schedule
Notifications
Automated reminders that actually reach people.
When a season is published, volunteers get notified about their schedule and can accept or decline. Reminders go out automatically before each service. If someone declines or a slot goes unfilled, leaders see a gap alert so they can act on it.
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Schedule requests
Volunteers are notified when they are scheduled and can confirm or decline.
alarm
Serving reminders
Configurable reminders sent before each service, with quiet hours so people are not messaged late at night.
emergency
Gap alerts & no-response nudges
Leaders are alerted when a decline creates a gap. Volunteers who have not responded get a gentle nudge after a configurable window.
badge
Qualification expiration warnings
When a qualification is approaching its expiration, the volunteer gets a heads-up so they can renew before losing eligibility.
Mentorship
matching
Help leaders make thoughtful mentor introductions.
The Beacon was shaped around mentor and mentee workflows, structured intake, newcomer care, and thoughtful matching context. That foundation makes it useful for churches that want a focused coordination layer, not another generic database.
Detailed intake profiles
Capture availability, serving capacity, background check status, and preferences in one place.
Smart matching context
Review potential matches with full context before making introductions, keeping leaders in control.
supervisor_account
Mentor Match Review
Pending
Approval
AS
Adam Smith
Mentee Candidate
Seeking: Recovery mentorship, career transition guidance.
JD
John Doe
Mentor Candidate
Focus: 12-Step Recovery, career guidance. Available bi-weekly.
Intake
compatibility
High fit
group
Monday Night Men's
Study
Active
Next Meeting
Mondays at 7:00 PM · Room 204
campaign
Group
Announcement
Reminder: We are reading Chapter 4 in the study guide this week. Be prepared to discuss!
description
Study Guide - Week 3
PDF · 1.2MB
JD
AS
KL
PW
12 members
Groups
A single workspace for digital gathering.
Make it simple for Bible studies, leadership training cohorts, and ministry teams to connect. The Beacon gives each group a private dashboard to share guides, publish announcements, manage their roster, and message members in one secure environment.
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Resource distribution
Upload curriculum, study guides, outlines, and documents directly to the group workspace.
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Cohort announcements
Pings members about schedule adjustments, reading plans, and upcoming study highlights.
Check-ins
Secure parent check-ins and notifications.
Ensure peace of mind when families drop off kids for childcare, Sunday school, or events. The Beacon check-in system keeps parent info private while making it simple to track drop-offs, ping parents for alerts, and coordinate pick-up times in real time.
lock
Strict privacy protections
Child info is kept encrypted and visible only to authorized leaders and the family.
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Direct parent emergency pings
Need to contact a parent? Instantly send a SMS or push alert directly to their device from the check-in panel.
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Beacon Check-In
Family Check-in
Active Status
Liam Smith
Checked
In
Toddler Room 1A
Dropped off · 9:15 AM
Emma Smith
Checked
In
Kindergarten 2B
Dropped off · 9:18 AM
sms
Parent
Alert
Liam is ready for pick-up. Please proceed to Toddler Room 1A.
Delivered via SMS
Capabilities
All this and so much more.
The Beacon is a robust, coordinated administrative layer designed to handle day-to-day church workflows with flexibility.
sync
Calendar Integration
Keep scheduling synchronized with full Google Calendar and Outlook integrations.
chat
Private Messaging
Enable secure, end-to-end encrypted direct messaging and group chat channels.
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Custom Intake Forms
Tailor questions and collect the correct context before participants sign up or register.
public
Opportunity Board
Publish open serving roles, upcoming training sessions, and events on a public page.
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Private Leader Notes
Keep secure records of match progress, check-in history, and member requirements.
lan
Multi-campus scoping
Organize coordinates across multiple campuses and networks under one primary hub.
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Stripe Integrations
Handle paid subscriptions, billing checkout sessions, and invoicing history securely.
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Native Mobile Apps
Dedicated iOS and Android platforms for schedules, reminders, and group messages.
Start with the ministry path that needs clarity first.
Many churches begin with mentor and mentee intake, then grow into broader coordination as more workflows come online.